Schedule Your First Meeting

This tutorial walks you through scheduling your first meeting using the SkipUp meeting assistant. By the end, you’ll have a calendar event booked with all participants.

What you’ll need

• The assistant’s email address (found in your workspace settings, e.g., skip@skipup.co)
• The email addresses of the people you want to meet with

Step 1: Start a scheduling email

Compose a new email or reply to an existing thread. Add the assistant’s email address to the CC field, along with any participants you want to schedule with.

Example email:

To: alice@example.com, bob@example.com
CC: skip@skipup.co
Subject: Meeting next week

Hi Alice and Bob,

Can we find 30 minutes to sync next week?

Thanks!

Tip

Even a subject line alone works! If your email body is empty but the subject says “Meeting next week,” the assistant will understand.

Step 2: Receive time suggestions

Within minutes, the assistant will reply with available times that work for everyone. It checks calendars (for connected users) and suggests options based on your preferences.

Example response from the assistant:

Hi everyone,

I found these times that work for a 30-minute meeting next week:

1. Tuesday, Feb 10 at 2:00 PM
2. Wednesday, Feb 11 at 10:00 AM
3. Thursday, Feb 12 at 3:30 PM

Let me know which works best, or suggest an alternative!

Step 3: Select a time

Reply to the thread with your preference. You can be casual about it:

• “Tuesday at 2pm works for me!”
• “The first option is good”
• “Let’s do Wednesday morning”

If you’re scheduling with multiple people, the assistant waits for confirmations from others before booking.

Note

For meetings with 3+ people, the assistant won’t finalize until it hears from more than one participant. This prevents booking when most people haven’t responded.

Step 4: Meeting is created

Once a time is confirmed, the assistant:

1. Creates a calendar event for all participants
2. Adds a video meeting link (Google Meet, Zoom, or Teams based on your settings)
3. Sends calendar invites to everyone

Example confirmation:

Great! I’ve booked your meeting:

Team Sync Tuesday, Feb 10 at 2:00 PM (30 min) Participants: You, Alice, Bob Google Meet link included

Calendar invites have been sent to all participants.

What the assistant handles for you

Even though you only said “30 minutes next week,” the assistant applied smart defaults:

• Duration: 30 minutes (you specified this)
• Timeframe: Next week (you specified this)
• Participants: Everyone CC’d on the email
• Meeting title: Generated from participants and context
• Video link: Added automatically based on your conferencing settings

What’s next?

Now that you’ve scheduled your first meeting, explore these guides:

• Select times — Learn about conditional selections and counter-proposals
• Add participants — Add people to an existing meeting thread
• Handle timezones — Schedule across timezones with ease
• Smart defaults — Understand all the automatic behaviors