Smart Defaults

How the assistant automatically handles common scheduling details.

The assistant applies intelligent defaults so you don’t need to specify every detail. This page documents all automatic behaviors.

Meeting duration

Default: 45 minutes

When you don’t specify a duration, the assistant suggests 45-minute meetings. Override by mentioning a different length:

“15-minute check-in”
“90-minute strategy session”
“2-hour workshop”

Scheduling timeframe

Default: Next 4 weeks

The assistant looks for times within the next 4 weeks unless you specify otherwise:

“This week” → Current week only
“Next week” → Following week
“This month” → Current month
“After the holidays” → Post-holiday period
“The week of the 15th” → Specific week

Participant inclusion

Default: Everyone CC’d on the email

All email addresses on the thread (To and CC) are treated as meeting participants. The assistant will:

Check availability for everyone
Send time suggestions to everyone
Include everyone on the calendar event

Subject line awareness

The assistant reads both the email body and subject line:

Empty body emails work — An email with just “Meeting next week” in the subject and empty body is understood
Subject provides context — Short replies like “Can you help?” inherit context from the subject line

Duration overrides

The assistant recognizes duration keywords:

Input	Duration
”Quick sync”	15-30 min
”15-minute check-in”	15 min
”Half hour”	30 min
”Hour meeting”	60 min
”90-minute session”	90 min
”2-hour workshop”	120 min

Urgency handling

The assistant responds to urgency signals:

Signal	Behavior
”Urgent”	Prioritizes earliest slots
”ASAP”	Focuses on today/tomorrow
”This is important”	Faster follow-up cadence
”No rush”	Wider timeframe, less follow-up

Holiday awareness

The assistant avoids scheduling on US and Canada holidays:

US Holidays:

New Year’s Day (Jan 1)
Martin Luther King Jr. Day (3rd Monday in Jan)
Presidents’ Day (3rd Monday in Feb)
Memorial Day (Last Monday in May)
Independence Day (Jul 4)
Labor Day (1st Monday in Sep)
Columbus Day (2nd Monday in Oct)
Veterans Day (Nov 11)
Thanksgiving (4th Thursday in Nov) + Friday
Christmas Eve (Dec 24)
Christmas Day (Dec 25)

Canada Holidays:

New Year’s Day (Jan 1)
Canada Day (Jul 1)
Labour Day (1st Monday in Sep)
Thanksgiving (2nd Monday in Oct)
Christmas Day (Dec 25)
Boxing Day (Dec 26)

When you request a meeting during a holiday week, the assistant steers clear without you having to ask.

Duplicate request handling

When you accidentally start multiple scheduling conversations for the same meeting:

The assistant detects overlapping participants
Automatically consolidates into the newest thread
Mentions the consolidation in its response
Proceeds without asking for confirmation

If requests were actually separate meetings, just tell the assistant and it will split them back.

Multi-participant coordination

For meetings with 3+ people:

Time suggestions go to everyone
The assistant won’t finalize until multiple people confirm
Partial confirmations are tracked and acknowledged
You can override with “just book it”

External participants

For people outside your organization (no SkipUp account):

“Blind calendar” mode suggests reasonable business hours
External participants reply normally with their preference
No special handling required from you

Meeting title generation

Titles are generated based on participants and context:

Scenario	Title Format
1:1 meeting	`Alice <> Bob`
Cross-company	`Skipup <> Acme Corp`
Multi-participant	`Alice <> Bob +2`
With topic	`Alice <> Bob - Q4 Planning`

Generic subjects like “Meeting request” or “Following up” are not used in titles.

Name recognition

The assistant learns names from email signatures and sign-offs:

“Best regards, Sarah Thompson” → Saves “Sarah Thompson”
Future communications use actual names
Calendar events show names instead of just emails