Meeting Titles
How the assistant generates calendar event titles.
The assistant automatically generates clear, informative calendar event titles based on participants and context. This page explains the title hierarchy.
Title format hierarchy
Section titled “Title format hierarchy”Titles follow a consistent pattern depending on who’s in the meeting:
1:1 meetings
Section titled “1:1 meetings”Format: Person (Company) <> Person (Company)
Alice (Acme) <> Bob (BigCo)
Both participants and their companies are shown for easy identification.
3 people, 2 companies
Section titled “3 people, 2 companies”Format: Person, Person (Company) <> Person (Company)
Alice, Bob (Acme) <> Carol (BigCo)
People from the same company are grouped together.
4+ people, 2 companies
Section titled “4+ people, 2 companies”Format: Person +N (Company) <> Person +M (Company)
Alice +2 (Acme) <> Bob +1 (BigCo)
The +N indicates additional attendees from each company to keep titles concise.
3 people, same company
Section titled “3 people, same company”Format: Person <> Person <> Person
Alice <> Bob <> Carol
For internal meetings with 3 people, all names are listed.
4+ people, same company
Section titled “4+ people, same company”Format: [Internal] Person +N
[Internal] Alice +3
The [Internal] prefix clearly marks these as internal meetings.
3+ companies
Section titled “3+ companies”Format: Meeting
When there are many companies involved, the title defaults to a simple “Meeting” to avoid excessive length.
Fallback formats
Section titled “Fallback formats”When company information isn’t available:
Person <> Person +N
Meeting with Person
Topic modifier
Section titled “Topic modifier”When the email contains an informative topic, it’s appended after a dash:
Alice (Acme) <> Bob (BigCo) - Q4 Planning
[Internal] Alice +3 - Budget Review
The assistant determines if a topic adds value. Generic subjects are filtered out.
Filtered subjects
Section titled “Filtered subjects”The following types of subjects are not used in titles:
- “Hey” or “Hi”
- “Meeting request”
- “Following up”
- “Quick question”
- “Checking in”
- “RE: RE: RE:…” chains
These don’t add meaningful context, so the assistant omits them.
Requesting a custom title
Section titled “Requesting a custom title”Want a specific title? Just describe it in your email:
“Can you schedule a meeting and call it ‘Project Phoenix Kickoff’?”
The assistant will use your requested title instead of generating one.
Examples
Section titled “Examples”| Participants | Generated Title |
|---|---|
| Alice (Acme) meets Bob (BigCo) | Alice (Acme) <> Bob (BigCo) |
| Alice, Bob, Carol all from Acme | Alice <> Bob <> Carol |
| 5 people from Acme | [Internal] Alice +4 |
| Alice (Acme), Bob, Carol (BigCo) | Alice (Acme) <> Bob, Carol (BigCo) |
| With topic “Sales Review” | Alice (Acme) <> Bob (BigCo) - Sales Review |